Executive Administrative Assistant

your tasks

• Managing and maintaining complex calendars to ensure accurate scheduling and organization.
• Scheduling and coordinating internal and external appointments.
• Drafting PPT slides, meeting notes and documents for the SPL.
• Working closely with SPL on aligning Monthly Delivery Review processes and ensuring accurate execution.
• Collecting and analyzing data/information, preparing and updating reports/files.
• Maintaining and updating the Teams organizational chart and contacts (SGs, DLs, aliases).
• Reviewing Expense Reports on behalf of the SPL in a compliant and timely manner.
• Tracking hardware refresh and updating assets list.
• Raising and following up on Purchase Orders.
• Managing and updating digital archive, Teams site, SharePoint, OneNote.
• Facilitating new hire onboarding.
• Booking travel and/or making changes on booked travel on behalf of the SPL.
• Ensuring compliance with administrative operation policies and procedures.
• Working closely with other Admins, internally and externally.
• Maintaining effective communication with all relevant stakeholders.
• Maintaining high integrity, confidentiality and excellent customer service skills.
• Other daily admin tasks as needed.
• Fluent in English 

what we offer

• A culture of growth and development with a training budget.
• We work remotely.
• 18 month contract of employment.
• Opportunity to work in an international, multi-cultural environment.
• Ambitious role in a global company.
• Flexible working conditions.

what we expect

• Impeccable witten and oral English (C1)
• Excellent interpersonal and communication skills
• Can-do attitude
• High level of attention to detail and accuracy
• Working knowledge of MS Office
• Ability to build good relationships, both internally and externally and has the abilty to interact with internal and external contacts at a senior level
• Must be orgaized and methodical, with the ability to prioritize workload and duties
• Highly enthusiastic, adaptable and flexible
• Ability to work under pressure and to tight deadlines