Gdańsk, pomorskie

We have an exciting opportunity for an Assistant – Global Pictures Desk to join Thomson Reuters in Gdansk, supporting our Global Pictures Team. In this role you will provide administrative support for a growing international team of pictures editors who are handling news images from around the world.

About the role

As Assistant – Global Pictures Desk your key responsibilities will include:

• Creating and managing staff rosters for pictures global team
• Preparing monthly and quarterly calculations of the working hours in accordance with the Polish Labor Code regulations
• Tracking annual leave and sickness requests, filing overtime reports
• Keeping up to date records of the network of stringers and contractors
• Compiling diaries
• Assisting members of staff with accreditation and travel arrangements
• Conducting research, providing logistic support for upcoming news events
• Complex administrative duties within a function or functions
• Administrative support for departmental projects
• Conducting research and analysis, preparing confidential reports and presenting results
• Maintaining files and records
• Compliance with general office, departmental and company policies and procedures
• Managing departmental invoice and purchasing processes
• Managing mailing lists and departmental distributions
• Data input and website administration

What’s in it For You?

At Reuters, our people are our greatest assets. Here are some of the benefits we offer for your personal and professional growth:

• Global Career: As a global company, we can offer a truly international career and progression opportunities
• Learning & Development: On the job learning and coaching with an intensive training package. We also have a dedicated training team focused on the continuous development of our journalists
• Benefits: We offer competitive salary packages and market leading benefits including paid volunteering days and a wellbeing scheme including private healthcare and Multisport card
• Perks: Work alongside Pulitzer Prize-winning journalists and a team who provide unmatched, award-winning coverage of the world’s most important stories

About You

To be successful in this role, you will need to meet the following requirements:

• Experience of making a schedule (knowledge of labor law would be an asset)
• Excellent knowledge of Microsoft Office, Microsoft Excel, Microsoft Teams and Outlook
• Working knowledge of office equipment including PCs, scanners, photocopiers, multi-line telephones
• Fluent English and Polish. Knowledge of other languages, especially central or eastern European would be a strong advantage
• Ability to work under pressure, meet deadlines, thrive in a fast paced, diverse and demanding environment
• Ability to prioritize and multi-task
• Strong attention to detail, time management skills
• Interest in news and current affairs would be a strong advantage and could open opportunities for further advancement